Men’s singles: Stephen Buckley bt Mel Budd
Ladies singles: Sally Stow bt Sue Anderson
Men’s doubles: Peter Grant and Keith Ward bt Mel Budd amd Ivan Catchpole
Ladies doubles: Sue Adams and Elaine Leitch bt Jill Penton and Sally Stow
Mixed doubles: Sally Stow and Keith Ward bt Sue Adams and Dave Adams
Men’s singles: Harry Stow bt Peter Grant
Ladies singles: Jane Dow bt Gillian Stoney
Men’s doubles: Dave Pharo and Simon Seymour bt Peter Grant and Keith Ward
Ladies doubles: Jane Dow and Jane Vincent bt Sue Adams and Elaine Leitch
Mixed doubles: Jane Dow and Peter Grant bt Kathy Charles and Stuart Lamb
Men’s Plate: Mel Budd bt Jason Hickes
Ladies Plate: Leila Warwick bt Judy Keep
Minutes of the Annual General Meeting
14 October 2009, at 7.30pm in the Clubhouse
Present: 23 members.
1. Apologies for absence
Ian and Hilary House, Jackie Major, Stephen Thornton, the Brown family, Susan Ferraby, Sue Adams, Elaine Leitch, Jackie Hinves, Val Forrest, Sally Charlton, Pip Moore, Debbie Ryder
2. Matters arising from the minutes of the AGM 22 October, 2008
Minutes approved (Prop. Pat Seymour, Sec. Susanne Sanderson)
a) Wimbledon Tickets/British Tennis Membership
As a result of many members becoming British Tennis (BT) members, our ticket allocation this year was the largest for a number of years. Our BT membership continues to grow and this, combined with our Clubmark accreditation (see also below), has contributed to our high position in the County ‘leader board’, a points-based system designed by the LTA to indicate growth and progress. As a medium-sized club (5-8 courts), we are in fourth position and in the top 10 clubs in the whole of Hampshire.
b) Trustees
It is understood from Ian House that he is still struggling to locate the title deeds from the estates of deceased Trustees – one in particular. However, he believes the outstanding documentation is expected imminently, which will then allow the solicitors to issue fresh deeds to the new Trustees elected at the 2007 AGM.
c) Clubmark
The Chair (Paul Treacy) was pleased to report that, thanks to the efforts of Linda Ganter and her sub-committee team who had all put in a great deal of time instituting the LTA requirements, the Club was awarded the Tennis Clubmark earlier in the year, due for review in 2013. The sub-committee has now handed over responsibility for ongoing Clubmark management and a new post on the General Committee has been created. He introduced Catrin Williams who was willing to stand for election as Clubmark representative.
d) New court(s)
The Chair reported that the Committee had considered further the possibility of building an additional court but this had been shelved for the time being in view of the cost for a single court and major physical problems including the need to relocate our water supply pipe and the presence of electricity pylons.
e) Super-Vets tournament
The Committee had considered this proposal but decided against because i) it was doubtful there would be sufficient entries to make the competition viable, ii) a Plate competition was instituted for the first time this year, providing further competition opportunity, and iii) further pressure on courts at the busiest time of year is undesirable.
3. Treasurer’s Report for the Year Ending 31 March 2009/Subscriptions
The Treasurer (Rob Seymour) reported that in its centenary year the Club’s finances are still in excellent condition. Capital expenditure for the year stands at over £9000, the main item being the deposit for the resurfacing of Courts 1&2. (The balance for this work will show in the current year’s accounts.)
Sinking fund:
2008/09 £ 74,500
2009/10 £ 30,000 (estimated addition to Sinking Fund for the year)
less £ 24,000 (balance of cost of Courts 1&2)
Total expected Sinking Fund:
2009/10 £ 80,500
Expected capital expenditure for the next 12 months will include the Clubhouse storage extension at an estimated £25,000.
Concerning the Statement of Accounts 2008/09, the Treasurer drew attention to the following: Tennis balls: up £514 owing to price increase (the increase to 4 balls for matches does not appear to affect overall consumption). Repairs to grounds: includes £960 for relaying the footpath. Rates: following extensive correspondence the Club now receives 100% rebate. Electricity: big increases following the end of a 3-year fixed rate (and £700 for floodlight repairs). Pavilion cleaning: increase due to year round costs. Pavilion maintenance: includes painting (£435), new doors (£1300), new hot water tank (£617), pipes (£311), literature display racks (£550). Health & Safety: includes car park line painting (£676) and annual electrical tests (£411).
Rob thanked Joan Jones for the collection of subscriptions, David Dedman for auditing the accounts and Pat Styles for verifying them.
He commented that despite the recession the Club is in an extremely strong financial position and expressed his personal pleasure and pride that in his final year as Treasurer the balance sheet is in such a healthy state.
The Chair thanked Rob for his work throughout the year on behalf of the Club – and indeed for the past 22 years as the Club’s Treasurer. The AGM attendees applauded his contribution to the Club. The Chair added that Rob would be a hard act to follow and his contribution to the Committee will be missed but he noted that Rob would be continuing as Treasurer until the end of the Financial Year in March 2010 and at that time the General Committee would co-opt a new Treasurer. He introduced Anita Patel who has expressed a willingness to take over as Treasurer from April 2010.
The Chair referred back to the Accounts and announced that Hart District Council had now granted planning permission for the proposed extension. He clarified that the indicative cost quoted by the Treasurer was subject to formal estimates which had still to be received and the final decisions in respect of the extension will be taken by the General Committee.
Accounts approved. (Prop. Joan Jones; Sec. Linda Ganter)
Annual Subscriptions: The Committee recommended no increase in subscriptions for 2010/11 other than a rise in Tournament fees to £2 per entry.
Approved. (Prop. Linda Ganter; Sec. Susanne Sanderson)
4. Election of Officers
The Chair praised the dedication of the Committee members and thanked them for their continued hard work and support to him throughout the year. In addition he thanked the following members who, while not Committee members, nevertheless contribute a great many hours towards the management of the Club:
The Chair noted that all existing Committee members were willing to stand for re-election except for Jill Pooley who was standing down as Associates’ representative and her proposed replacement was Anita Pocock-Gulliver. As noted earlier Catrin Williams was willing to stand for the new position of Clubmark representative.
Subject to these changes the Committee was re-elected. (Prop. Pat Seymour, Sec. Ann Hanson).
The Chair appealed for further volunteers for the vacant Committee positions, especially Press and Publicity.
5. Any Other Business
Meeting ended: 8.02 p.m.
